A pre-construction meeting provides an opportunity to communication the requirements and expectations of a construction project to the contractor hired to complete the work. At this meeting, the approved drawings and documents should be thoroughly reviewed with major items discussed by the participants.
- Once the construction plans and the Plat have been approved a Pre-construction Meeting must take place before any construction may begin on the project site.
- All items from the Pre-Construction Meeting Checklist must be SUBMITTED to the Public Works Administrative Senior Secretary prior to scheduling the Pre-Construction Meeting.
- Attendees should include the Developer, the Engineer of Record, the General Contractor, and all Subcontractors that will be constructing the public infrastructure.
Pre-Construction Meeting Checklist
Printable Pre-Construction Meeting Requirement Checklist can be found here.
- A minimum of two (2) full size (24" x 36"), and three (3) half-size (11" x 17") scalable sets of final plans, plus an electronic .pdf copy and any additional sets required for the contractors, sub-contractors, engineers, testing laboratories, surveyors, etc. to be stamped and signed "Released for Construction" by the City Project Manager;
- All plans for construction of the project should be stamped and signed sets. Only original stamped and signed sets are allowed in the field;
- Developer Agreement (if applicable) if it hasn’t been executed;
- Fully Executed Construction Contracts;
- Original Payment Bond and Performance Bond for 100% of the cost of the public infrastructure improvements;
- Detailed estimate of Infrastructure signed and sealed with 3% Inspection Fee Calculations; sorted by size for utility main (i.e. Water, Sanitary Sewer, Storm, Paving);
- 3% Inspection Fee Payment;
- Certificate of Liability Insurance; View example of requirements here.
- Copy of Erosion Control Documents according to size of soil disturbance:
- a. 1 acre to less than 5 acres – Site Notice for Small Construction Activities
- b. 5 acres or greater – Notice of Intent (NOI) & SWPPP
- Caution: If your project is part of a larger common plan of development, and the total number of acres disturbed under the plan is 5 acres or more, then your project is not a small construction activity. You must comply with the requirements for Construction Activities Disturbing 5 or More Acres.
- Construction Schedule;
- Contact information for General, Utility, and Paving Contractors;
- Marked Specification Booklet for the proposed infrastructure materials;
- Approved applicable permits associated with subject site (i.e.Demo, retaining wall, TxDOT, Corps, etc.).