Rooms and Rates

Richard "Dick" Helmcamp Performing Arts Center

This performing arts center will seat 297 patrons comfortably with wide aisles between each row of seats. ADA accessible seating available. This facility is ideal for general sessions at conferences or as a break out room for seminars taking place during a conference or meeting. It can be rented out separately for other events.  

Theater Tech Room: Professional light and sound equipment available, producing high quality theatrical effects for productions taking place in the theater. Only certified light and sound technicians will be allowed access to this room or allowed to operate equipment that is property of the City of Cleburne/Cleburne Conference Center.

View photos of the Performing Arts Center

PLEASE NOTE: Contract and Permit event times are strictly enforced. NO running or climbing is allow.

Seating Capacities

• Theatre: 297 people

Rates

• Half Day (5 hours) - $240 (Security Deposit: $600)
• Full Day (10 hours) - $480 (Security Deposit: $600)

Non Profit Rates - Must show proof of 501(c)(3) 
(Only offered Monday through Thursday)

• Half Day (5 hours) - $168 (Security Deposit: $350)
• Full Day (10 hours) - $336 (Security Deposit: $250)

Optional Cleaning Service is $400.

Lobby / Reception Area

The main lobby of the Conference Center is approximately 2,000 square feet and is well designed to serve as a location for wedding receptions, art show exhibits, and for receptions prior to major events in other portions of the Conference Center.  

This area will be available only with use of another section of the Conference Center or if no other events are taking place.  To have exclusive use of the Lobby you MUST reserve the entire Conference Center. Main restrooms are located in the Lobby/Reception Area and must be accessible to all events.

View photos of the Lobby/Reception Area

Rates

• Half Day (5 hours) - $600 (Security Deposit: $600)
• Full Day (10 hours) - $1200 (Security Deposit: $1,200)

Non Profit Rates - Must show proof of 501(c)(3) 
(Only offered Monday through Thursday)

• Half Day (5 hours) - $350 (Security Deposit: $350)
• Full Day (10 hours) - $700 (Security Deposit: $700)

Optional Cleaning Service is $500.

Exhibit Hall

The exhibit hall is the largest of the meeting rooms at the conference center. It measure 101'x102' (10,302 square feet) of usable space. This room for general sessions, conferences, trade shows. Banquets up to 680 people, or set up theater style to accommodate for large seminars.

Large caterer's prep kitchen attached (additional charge and deposit required for use).
Two overhead projectors mounted in the ceiling with two screens that can be rented for an additional charge.

View photos of the Exhibit Hall

Seating Capacities

• Banquet: 700
• Classroom: 250
• Theater: 1,300

Rates

• Half Day (5 hours) - $480 (Security Deposit: $480)
• Full Day (10 hours) - $840 (Security Deposit: $840)

Non Profit Rates - Must show proof of 501(c)(3) 
(Only offered Monday through Thursday)

• Half Day (5 hours) - $336 (Security Deposit: $336)
• Full Day (10 hours) - $558 (Security Deposit: $558)

Optional Cleaning Service is $600.

Cross Timbers

This meeting space measures 61'x51' (3,111 square feet). It is designed for more formal types of meetings or events. This room is ideal for general sessions, conferences, trade shows. Banquets up to 200 people, or set up theater style to accommodate seminars. This room has 3 chandeliers.  

View photos of the Cross Timbers Room

Large caterer's prep kitchen located across the hall with easy access to this meeting room (additional charge and deposit required for use). Two overhead projectors mounted in the ceiling with two screens that are available for use at an additional charge.

Use of any sound that is not volume controlled REQUIRES rental of the Texas Room.

Seating Capacities

• 200 people  - 20 round tables with 10 chairs per table

Rates

• Half Day (5 hours) - $180 (Security Deposit: $180)
• Full Day (10 hours) - $360 (Security Deposit: $360)

Non Profit Rates - Must show proof of 501(c)(3) 
(Only offered Monday through Thursday)

• Half Day (5 hours) - $126 (Security Deposit: $126)
• Full Day (10 hours) - $252 (Security Deposit: $252)

Optional Cleaning Service is $150.

Cross Timbers Branch

This meeting space measures 25'x51' (1,275  square feet). This room is ideal for general sessions, smaller conferences & trade shows. Banquets up to 80 people, or set up theater style to accommodate seminars. This room has 2 chandeliers.

View photos of the Cross Timbers Branch Room

• Small serving kitchen attached to this room (additional charge & deposit required).
• One overhead projector mounted in the ceiling with one screen that is available for use at an additional charge.
• This room can be combined with Cross Timbers (Texas Room) to handle larger groups; see Texas Room description below.

Use of any sound that is not volume controlled REQUIRES rental of the Texas Room.

Seating Capacities

• Classroom: 60
• Banquet: 80 people
• Theatre: 150 people

Rates

• Half Day (5 hours) - $150 (Security Deposit: $150)
• Full Day (10 hours) - $300 (Security Deposit: $300)

Non Profit Rates - Must show proof of 501(c)(3) 
(Only offered Monday through Thursday)

• Half Day (5 hours) - $102 (Security Deposit: $102)
• Full Day (10 hours) - $204 (Security Deposit: $204)

Optional Cleaning Service is $150.

Texas Room (Cross Timbers Room and Branch Room)

This meeting space measures 86'x51' (4,386 square feet). It is designed for more formal types of meetings or events.  This room is ideal for general sessions, conferences, trade shows.  Banquets up to 280 people, or set up theater style to accommodate seminars. This room 5 chandeliers.  

View photos of the Texas Room

• Large caterer's prep kitchen located across the hall from the Cross Timbers room as well as a small serving kitchen attached to the Cross Timbers Branch room side, both or either can be rented for an additional charge and deposit. 
• Three overhead projectors mounted in the ceiling with three screens that are available for use at an additional charge.

Use of any sound that is not volume controlled REQUIRES rental of the Texas Room.

Seating Capacities

• Classroom: 200 people
• Banquet: 280 people
• Theatre: 487 people

Rates

• Half Day (5 hours) - $330 (Security Deposit: $330)
• Full Day (10 hours) - $660 (Security Deposit: $60)

Non Profit Rates - Must show proof of 501(c)(3) 
(Only offered Monday through Thursday)

• Half Day (5 hours) - $228 (Security Deposit: $456)
• Full Day (10 hours) - $228 (Security Deposit: $456)

Optional Cleaning Service is $275.

Camp Henderson

This meeting space measures 14'x38' (532 square feet). This room is ideal for 35 people banquet style or set up theater style to accommodate seminars. It is ideal for use as a break-out room for conferences or training sessions where there are a limited number of attendees.

View photos of the Camp Henderson Room

Seating Capacities

• Classroom: 25 people
• Banquet: 36 people
• Theatre: 50 people

Rates

• Half Day (5 hours) - $120 (Security Deposit: $120)
• Full Day (10 hours) - $240 (Security Deposit: $240)

Non Profit Rates - Must show proof of 501(c)(3) 
(Only offered Monday through Thursday)

• Half Day (5 hours) - $84 (Security Deposit: $84)
• Full Day (10 hours) - $168 (Security Deposit: $168)

Optional Cleaning Service is $100.

General Pat Cleburne*

Adjoins Camp Henderson with a door that can be locked for separation. This room is ideal for 14 people banquet style or set up theater style. This meeting space measures 10'x20' (200 square feet).  It is ideal for use as a break-out room for conferences or training sessions where there are a limited number of attendees. This room contains a dry easel board mounted on the wall.

View photos of the General Pat Cleburne Room

Seating Capacities

• Classroom: 6 people
• Theatre: 24 people

Rates

• Half Day (5 hours) - $42 (Security Deposit: $42)
• Full Day (10 hours) - $78 (Security Deposit: $78)

Non Profit Rates - Must show proof of 501(c)(3) 
(Only offered Monday through Thursday)

• Half Day (5 hours) - $30 (Security Deposit: $30)
• Full Day (10 hours) - $54 (Security Deposit: $54)

*After-hours charge: add $100 to the Pat Cleburne Room for reservations past 5 p.m. Monday through Friday and weekends.

Optional Cleaning Service is $50.

Yellow Jacket Room

The room is designed to handle classrooms and meetings.  It is ideal for use as a break-out room for conferences or training sessions where there are a limited number of attendees. The space is 20 X 45.

View photos of the Yellow Jacket Room

Seating Capacities

• Classroom: 25 people
• Banquet: 36 people
• Theatre: 50 people

Rates

• Half Day (5 hours) - $120 (Security Deposit: $120)
• Full Day (10 hours) - $240 (Security Deposit: $240)

Non Profit Rates - Must show proof of 501(c)(3) 
(Only offered Monday through Thursday)

• Half Day (5 hours) - $84 (Security Deposit: $84)
• Full Day (10 hours) - $168 (Security Deposit: $168)

Optional Cleaning Service is $100.

Chisholm Trail Board Room* 

This meeting space is set up as a board room with a board table and 12 chairs.  This meeting space measures 16'x26' (416 square feet).  This room contains a large dry easel board mounted on the wall.

View photos of the Chisholm Trail Board Room

Seating Capacities

• Seated: 12 people

Rates

• Half Day (5 hours) - $60 (Security Deposit: $60)
• Full Day (10 hours) - $120 (Security Deposit: $120)

Non Profit Rates - Must show proof of 501(c)(3) 
(Only offered Monday through Thursday)

• Half Day (5 hours) - $42 (Security Deposit: $42)
• Full Day (10 hours) - $84 (Security Deposit: $84)

*After-hours charge: add $100 to Chisholm Trail Board Room for reservations past 5 p.m. Monday through Friday and weekends.

Optional Cleaning Service is $50.