A sealed bid is defined as the attempt to obtain best pricing or value through competition. It is required for purchases of $50,000 and up. The bid must be submitted in a sealed envelope at the appointed place of opening, prior to the appointed time of opening. The bid must be submitted on provided documents and be signed by an appropriate authority within the bidder’s company, authorized to commit the vendor to terms and conditions contained within the bid packet. Bids arriving after the appointed time shall be returned unopened.
For any purchase within a fiscal year that has an anticipated, aggregate total greater than $50,000, the purchasing department will conduct the solicitation for sealed bids (as required by law). Sealed bids are advertised in the Cleburne Times Review and on the City website and must be submitted in accordance with bid packet specifications.
All purchases are made through the appropriate competitive bid process in accordance with applicable Federal, State, and Local statutes, as well as City of Cleburne purchasing policy. Failure to follow specifications or submit the bid at the appropriate time and place will result in non-consideration of the bid. Falsifying bid documents is a serious violation and shall result in vendor suspension from doing business with the City.
City Council approves all purchases (one-time or contract) for goods and services above $50,000.
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Business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. To ensure Purchasing Agent availability, please email [email protected] or to schedule an appointment.
Potential and existing vendors can complete a free registration on publicpurchase.com through the City website. Click here to register your firm and designate the types of bid/quote opportunity notifications desired based on chosen commodity codes.
The purchasing department will continue to advertise bids as required by law in the Cleburne Times Review, but registration with the City will only be through the Public Purchase portal.
For any advertised bid and quote opportunities, suppliers can also contact the purchasing department at [email protected], to request information or assistance.
For the purchase of non-construction basic supplies and services, the City has adopted a “decentralized” purchasing model. Individual departments are authorized to purchase items, to a certain dollar threshold, without the direct involvement of the purchasing division. Departments are required to abide by all City policies concerning procurement of goods and services.
A department is required to post quote requests on the City website for a minimum of one week when a purchase is between $3,000 and $50,000. The City utilizes www.publicpurchase.com for these quote requests. Quote responses should be submitted via email to the requesting department.
All City Departments may purchase certain, non-contracted supplies, materials, or services up to a maximum of $2,999.99 without obtaining quotes.
Bid tabulations and all resulting awards may be requested by emailing the purchasing department at [email protected].